Microsoft Windows® computer (Windows 10 or 11 with Chrome or Edge Browser)
Internet Connection: A good internet connection is vital to your online meeting. DepoDash recommends 10 Mbps for both download and upload speeds. Click the Start button to benchmark your internet connection.
Registeredusers can also log in and choose to Enter a room.
Automatic Speech Recognition (ASR)
DepoDash uses its Automatic Speech Recognition (ASR) to record everything that is “On the record.” When the court reporter or host puts the meeting on the record, ASR transcribes the words that are spoken into text in transcript format. Audio and video are recorded when the meeting is on the record.
Change Conference Position
Use the change conference position icon() to rearrange the layout of the videos and transcript.
On the Record Indicators
Green () indicates the conference is connected. Red ()indicates conference audio and video are being recorded. The red audio icon will flash when the recording is in progress.
Mute Audio and Turn off Video
You may use the Mute button (displayed above) to mute the audio (microphone) or click the Video button to turn off your camera.
Pin the Witness
In normal operation, the person talking automatically moves to the leftmost, topmost, or middle video position, depending on your layout. You can also “pin the witness” or any other video so that it stays in the number one primary position. This helps you keep focus on any particular participant, for example, the witness or questioning attorney. Choose the pin icon in the lower right corner of the speaking person’s video.
Use picture-in-picture to move a participant’s video outside of the main conference area. This is useful when exhibits are being shared in order to focus on participants. Picture-in-picture videos can also be moved to a second monitor for optimal viewing.
Share files and Share screen
Use the Share button () to Share Exhibits option or the Share Files option to upload and publish exhibits for attendees to review. Share options are based on roles and permissions. As a witness or host, you may not need these permissions.
Use the chat icon () to chat with all participants or individuals privately.
Scroll to the End of the Document
The automatic scroll button ()will appear at the lower right corner of the screen when the user scrolls away from the bottom of the real-time document. Use this icon to resume the automatic scrolling of testimony.
Use the settings button () for more options and settings. These features are available based on roles and privileges.
Leave or Exit Conference
When finished, use the leave room button () to exit the meeting.
Attorney Features – Part 1
Sharing Your Screen
Use the Share Screen option to share exhibits on your screen. Here are the options to choose from:
Entire Screen: This is the quickest and easiest method; however, this can lead to you accidentally sharing incorrect or private information since your entire screen is shared.
Window: Sharing an open window. This is the most common option. Remember, you will need to open the exhibit first before it becomes a shareable item.
Browser: Allows you to share any open tab on your browser. Use this option if your exhibit is open in a browser tab.
Example: First, open the exhibit. Choose the Share Screen option. Choose the Window option. Choose the exhibit. Your exhibit is now being shared.
PRO TIP: When using Screen Share to display exhibits, the exhibit may cover your DepoDash viewing screen. use Picture-in-Picture mode to view the witness/deponent. This allows you to see both the exhibit and the witness at the same time. A second monitor to display exhibits is also ideal.
Use the Stop Sharing button to stop sharing the screen.
Share file allows attorneys to upload and publish exhibits during the proceedings. Files that are published are downloadable by participants with given permissions.
Choose the exhibit
Upload the exhibit
Publish the exhibit
The exhibit can now be downloaded on other participant’s screens when they choose the Share File tab.
You may also unpublish and/or delete the exhibit at any time.
Find or Search allows you to find keywords or phrases throughout the testimony. Clicking on any result will take you to that location in the testimony. This is helpful and ideal for adding annotations.
As in a live deposition, readback is conducted by the host or reporter. Simply ask the court reporter to readback or playback any previous testimony. The reporter will locate the desired area in the transcript and play it back for attendees to hear.
Request Breakout Room
Private, off-the-record meetings can be held with attorneys and clients. Attorneys can simply request a breakout room from the host or reporter.
The host or reporter will send you and your witness into a private breakout room.
The background will become red when you are in a breakout room.
You can leave the breakout room when finished.
Leave or Exit Conference
When the meeting or deposition concludes, use the leave room icon () to exit the meeting.
Attorney Features – Part 2
In real time, attorneys can add annotations to the transcript by eithermarking keywords using the spacebarortyping in their own comments on-the-fly.
First, turn on Display Annotations from the Settings button
You can also Press 0 through 9 on your keyboard to choose a category. The annotation number will be displayed in the upper right corner. This annotation number refers to issue codes explained in the next section.
Use the spacebar to mark an annotation on-the-fly or click on any word to annotate anywhere in the transcript.
Annotations can be modified or deleted at any time by re-clicking the annotation. You can also type in your own words for your reference.
Annotations can always be downloaded by the attorney at any time. Downloading and exporting annotations is explained in the next section.
Attorney Issue Codes
Issue codes is another feature that allows attorneys to easily categorize spots in the transcript that pertain to certain subject matters, objections, or other notations.
These are completely customizable. Choose the Settings button – Change Highlighter Labels.
To use issue codes, simply press 0 through 9 on your keyboard. This will change the Issue Code number in the upper right corner. Issue codes are used to categorize each annotation for easy reference.
For example: You can put issue codes in for “Instructed not to answer” by pressing 2 to change the issue code category and then using the spacebar to mark it.
Pro Tip: Pressing the spacebar once or clicking on a word marks the words spoken whereas double-clicking or pressing the spacebar twice allows you to type your own notes into the annotation rather than simply marking the words. This allows for extremely fast and efficient note taking.
Export Annotations and Rough Drafts
All annotations and issue codes can be exported to a CSV file anytime for easy reference.
Rough Drafts can be downloaded when given permission by the host or reporter. Rough drafts are in RTF format, compatible with MS Word, other word processors, and CAT systems.
There are two components to a successful connection. One, the video connection, and two, the ASR connection.
If one of these components’ connection is lost, the other may still function.
The host or reporter can check the Attendees’ status by choosing the Attendees tab on the sidebar.
If the status is red, the participant has not joined the session or has lost internet connection. Confirm that the participant has a good internet connection (10 Mpbs upload and download) and they have joined the correct room.
The correct room information can be found from the Settings menu – Room Information
If the status is yellow, the participant is connected to the ASR portion of the meeting but not the videoconference portion. Click the browser refresh button or press F5 to refresh.
Some computers, Fn+F5 must be pressed.
If the ASR has stopped but the videoconference portion is working, press the refresh button as stated above.
If the status is green, the participants are connected for both the ASR and the conference video portions.
TIP: If there is a problem with the connections, the host or reporter should go “Off the record” until it is resolved.